Academic Records Administrator Jobs In Canada 2026

Canada offers excellent opportunities for skilled professionals seeking to build a career in higher education administration. Academic Records Administrator jobs in Canada 2026 provide a chance to work in prestigious universities and colleges while managing vital student records and ensuring academic compliance. These positions often come with visa sponsorship, allowing international professionals to work and settle in Canada. Salaries for these roles range from CAD 45,000 to CAD 90,000 per year, depending on experience, qualifications, and responsibilities.

Why Academic Records Administrator Jobs Are in Demand?

The demand for Academic Records Administrators in Canada is rising due to multiple factors:

1. Increasing International Student Enrollment: Canadian institutions are attracting more students from abroad, creating a need for administrators skilled in handling complex records and immigration documentation.
2. Growth of Higher Education Institutions: New programs and colleges are opening, requiring accurate record management and compliance oversight.
3. Strict Academic Compliance: Administrators ensure that student records meet provincial regulations, accreditation standards, and data privacy requirements.
4. Technological Advancements: Universities are adopting student information systems (SIS) and digital record-keeping, increasing the need for tech-savvy administrators.
5. Focus on Student Success: Academic Records Administrators support students’ academic journeys, helping with course registration, transcripts, and graduation eligibility.

Key Details:

• Job Title: Academic Records Administrator
• Location: Canada (Multiple Provinces)
• Salary Range: CAD 45,000 – 90,000 per year
• Visa Sponsorship: Available for qualified international applicants
• Employment Type: Full-time, Permanent or Contract-based
• Industries: Higher Education, Universities, Colleges

Requirements:

To succeed as an Academic Records Administrator in Canada, candidates typically need:

• Education: Bachelor’s degree in Education, Administration, or a related field (Master’s preferred for senior roles)
• Experience: Prior work in academic administration, student services, or registrar offices
• Technical Skills: Familiarity with Student Information Systems (SIS), Microsoft Office, and database management
• Soft Skills: Excellent organizational, communication, and interpersonal abilities
• Eligibility: Must meet Canadian work visa or Express Entry requirements (if applying internationally)

Responsibilities:

Academic Records Administrators play a vital role in maintaining smooth academic operations. Core responsibilities include:

• Managing Student Records: Maintain accurate, up-to-date academic transcripts, grades, and enrollment information
• Course Registration Oversight: Assist with course scheduling, waitlists, and registration issues
• Ensuring Compliance: Monitor academic policies and provincial regulations to maintain institutional integrity
• Graduation and Certification Support: Verify students’ eligibility and coordinate issuance of diplomas and certificates
• Collaboration: Work with admissions, financial aid, and academic departments to streamline student services
• Data Management: Conduct audits, maintain SIS databases, and ensure data security and privacy

Benefits:

Working as an Academic Records Administrator in Canada offers numerous benefits:

• Competitive salary and financial stability
• Visa sponsorship for international professionals
• Opportunities to work in prestigious educational institutions
• Professional growth and career advancement
• Exposure to advanced educational technologies
• Contribution to student success and institutional excellence
• Supportive work environment with collaborative teams

Check Also: Canada Hiring Office Assistants With LMIA Approval 

Career Path:

The career path for Academic Records Administrators is promising:

1. Entry-Level: Registrar Assistant or Academic Support Officer (CAD 45,000–60,000)
2. Mid-Level: Academic Records Administrator (CAD 60,000–75,000)
3. Senior-Level: Data Manager, Academic Registrar, or Graduation Coordinator (CAD 75,000–90,000+)

Who Should Apply?

• Recent graduates in Education, Administration, or related fields
• Experienced academic administrators seeking international opportunities
• Professionals skilled in data management and compliance
• Individuals passionate about supporting student success and institutional efficiency

Application Process and How to Apply?

1. Research Institutions: Identify universities and colleges in Canada hiring Academic Records Administrators.
2. Prepare Resume & Cover Letter: Highlight education, administrative experience, and technical skills.
3. Apply Online: Submit applications through official university career portals or trusted job boards.
4. Visa Sponsorship: If applicable, confirm eligibility for work visa or Express Entry with the institution.
5. Interview & Assessment: Participate in interviews and possibly skills tests.
6. Offer & Onboarding: Receive offer letters and complete onboarding procedures, including visa processing if required.

Conclusion:

Academic Records Administrator jobs in Canada 2026 offer a rewarding career for professionals passionate about education and student services. With competitive salaries, visa sponsorship opportunities, and growth potential, these roles allow individuals to contribute meaningfully to Canada’s higher education system. If you meet the educational and experience requirements, pursuing this career path can be both fulfilling and financially rewarding.

Frequently Asked Questions: